Paternity Leave Application Email Format: Rules & Policy in India

Are you planning to take paternity leave but don’t know how to apply for it? With changing times, more fathers are stepping up to share childcare responsibilities. Yet, many are unaware of their rights. Did you know that paternity leave policies in India vary across organizations? While the Maternity Benefit Act grants women up to 26 weeks of leave, fathers in the private sector often get just 7-15 days of leave, depending on company policies. In this blog, we’ll explain how to write a paternity leave application, discuss the rules and policies in India, and share free samples to make your task easier.

What is Paternity Leave?

Paternity leave is a form of leave granted to fathers to care for their newborns and support their partners during the initial days after childbirth. It allows fathers to bond with their child and assist with early childcare responsibilities. 

In simple terms, paternity leave meaning refers to leave offered exclusively to fathers. It is often called fraternal leave in some contexts. While maternity leave is commonly associated with mothers, paternity leave, often seen as maternity leave for fathers, plays an equally important role in modern parenting. 

Benefits of Paternity Leave for Men

Paternity leave isn’t just about taking time off. It is about building bonds, supporting family, and promoting equality.

• Stronger bond with the child: Taking time off allows fathers to spend quality moments with their newborns. This strengthens emotional connections early on.
• Support for partners: A father’s presence reduces the physical and emotional burden on the mother. It fosters teamwork during the critical postpartum period.
• Work-life balance: Paternity leave helps men balance professional and personal responsibilities. It guarantees a smoother transition into parenthood. 
• Promotes gender equality: Adopting male maternity leave shows that caregiving isn’t just a woman’s role. It breaks stereotypes and encourages shared responsibilities.
• Benefits for the workplace: Encouraging men’s parental leave can improve job satisfaction and loyalty. It shows that employers value family life.
• Sets a positive example: Supporting men and paternity leave helps normalize shared childcare. It creates a culture where family time is prioritised.

Paternity Leave Policy in India

Paternity leave in India is an important policy that gives new fathers the chance to bond with their newborns.

India’s paternity leave policy is guided by the Central Civil Services (Leave) Rule 551 (A), 1972. This rule offers specific benefits to eligible male government employees. 

Under this framework, fathers can take up to 15 days of leave within six months of their child’s birth or adoption. 

Unfortunately, it does not apply to private sector male employees. 

Is Paternity Leave Mandatory in India?

No, it is not mandatory.

The 15-day paternity leave rule applies only to central government employees. Private companies have the freedom to decide if they want to offer it.

Although there is no law requiring paternity leave across all sectors – many private organisations are voluntarily providing it. 

Paternity Leave Rules in India

Paternity leave rules in India differ between the public and private sectors. Here is a simplified overview of the key rules and guidelines.

Paternity Leave Rules in India for Public Sector Employees

In India, both central and state governments have the authority to set their own paternity leave policies. 

Central Government Employees

Central government employees enjoy the paternity benefit under the Central Civil Services (Leave) Rule 551 (A), 1972. As per the rule, male employees with fewer than two surviving children are eligible for 15 days of paternity leave. This leave can be taken either before or within six months of the child’s birth. 

State government employees

Paternity leave rules for state employees vary across states. For example:

• Tamil Nadu: Offers leave similar to the central government’s policy.
• Kerala: Provides 10 days of paternity leave, which must be used within three months of childbirth.

Eligibility for Public Sector Employees

Here is the eligibility criteria for public sector employees:

• Being a male employee with fewer than two surviving children
• Expecting a child through birth or adoption
• Working for the central or state government
• Having completed at least 80 days of service in the past year (for central government employees)

Duration for Public Sector Employees

The length of paternity leave in India for male public sector employees is as follows: 

• For central government employees, it is 15 days
• For state government employees, it typically ranges from 10 to 15 days (depends on the state)

Paternity Leave Rules in India for Private Sector Employees

Currently, India has no national law that requires private companies to provide paternity leave. This means offering paternity leave in India for private companies is optional – and policies vary widely between organizations. 

Note:

If you are a private sector employee, it is essential to consult your HR department to understand the specifics of your company’s paternity leave policy. 

Eligibility for Private Sector Employees

There are no fixed eligibility criteria since there’s no mandatory law. Employers may have their own rules, such as a –

• Being a male employee
• Completing a certain minimum period of service with the company
• Fulfilling other conditions outlined in the company’s policy

Duration for Private Sector Employees

Depends on the company. 

Many companies do include paternity leave as part of their benefits, but the duration and conditions differ. Some may offer 15 days like the government policy – while others may allow more or less time off. 

Other Rules

Application Process

Employees must formally apply for leave by submitting a request to their HR department or manager, as per company guidelines.

Separate from Other Leaves

Paternity leave is not deducted from annual or sick leave balances.

Paid Leave

• Government employees: Paternity leave is paid, guaranteeing full salary during the leave period.
• Private sector: Payment policies vary, with some companies offering paid leave and others unpaid.

Also Read - Leave Encashment Rules: Tax Exemptions Limit, Calculation Formula & More

Protection against Denial

Employers cannot deny paternity leave if the employee meets the requirements and completes the application process.

Adoption

Adoptive fathers are eligible for paternity leave if the adopted child is under one year old.

Inclusive Policies

While not common, a few progressive companies offer paternity leave to eligible employees regardless of gender identity or sexual orientation.

What is a Paternity Leave Application?

A paternity leave application is a formal request submitted by a male employee to take time off from work to care for a newborn or adopted child. The application of paternity leave guarantees that fathers can bond with their child and support their family during this crucial time. This concept, often referred to as men and maternity leave, highlights the importance of fathers sharing parental responsibilities.

When to Submit a Paternity Leave Application?

A paternity leave application should be submitted well in advance of the expected delivery or adoption date. Ideally, notify your employer as soon as possible to allow time for arrangements. Most organizations prefer receiving the application at least a few weeks before the leave starts to ensure smooth workflow planning.

How to Apply for Paternity Leave?

Applying for paternity leave is straightforward. Follow these steps to make sure your request is processed smoothly.

1. Fill out a form or submit leave application

Most companies provide a paternity leave form to request time off. Complete this form with the necessary details, such as leave dates. You can also submit a paternity leave application. 

2. Submit the form in advance

Submit the form as early as possible, ideally a few weeks before the expected date. This allows enough time for approval and planning.

3. Inform your supervisor

Inform your direct supervisor about your leave request. This ensures they are aware of your plans and can make any necessary adjustments to your work.

4. Provide required documents

Some companies may ask for supporting documents, such as birth certificate or adoption papers. Check with HR if any documentation is needed.

5. Wait for approval

Once submitted, wait for your leave request to be approved by HR or your manager. This ensures you get the green light to take your leave.

6. Understand company policies

Be sure to review your company’s policy on parental leave for fathers. It helps you understand your entitlements, such as duration and pay.

7. Plan your return

Plan your return to work. Make sure you are prepared to resume your duties after the paternity leave ends.

By following these simple steps, you can ensure a smooth process when applying for parental leave for dads.

How to Write a Paternity Leave Application?

Writing a paternity leave email application is simple. Here is how to structure it step by step.

1. Start with a formal greeting

Begin with a polite greeting such as “Dear [Manager’s Name],” or “Dear HR Department,” to maintain a professional tone.

2. State the purpose clearly

In the first sentence, mention that you are requesting paternity leave. Clearly state the reason for your request, e.g., the birth or adoption of your child.

3. Specify the dates

Mention the start and end date of your dad paternity leave. Indicate if you intend to take leave before or after the birth.

4. Provide the duration

Mention the total number of days you plan to be absent from work. This helps your employer understand your leave duration.

5. State eligibility

You may briefly state your eligibility for leave, especially if your company requires certain criteria to be met. For example, “As per company policy, I am eligible for 15 days of paternity leave.”

6. Offer to assist

Offer to help with a smooth handover or any work-related matters before your leave begins. This shows responsibility.

7. Close with gratitude

End your letter by thanking your employer for considering your request. A polite closing phrase such as “Thank you for your understanding” works well.

8. Use the right format

Whether you are sending a paternity leave letter or a paternity leave application, make sure it is clear, concise, and polite.

By following these steps, you can make sure your application for paternity leave for fathers is well received.

Also Read - Two Days Leave Application for Office: Format & Samples (2025)

Paternity Leave Email Format

Here is a basic paternity leave application format you can follow to maintain professionalism. 

Subject Line:

Example: “Request for Paternity Leave”

Greeting:

Use a formal greeting (e.g., “Dear [Manager’s Name]”)

Opening Statement:

Mention the purpose of the email (request for paternity leave).

Leave Dates and Duration:

Clearly state the duration and start and end dates of your leave.

Eligibility/Reason:

State your eligibility (e.g., based on company policy) and the reason for leave.

Closing Statement:

Express gratitude for their understanding and consideration.

Sign-Off:

Use a polite sign-off (e.g., “Thank you,” “Best regards”).

Attachment (if applicable):

Attach any required documents (e.g., birth certificate, adoption papers).

By following this paternity leave format, your email will be clear and professional. You can refer to the paternity leave mail format as needed when drafting your message.

Paternity Leave Application Template

Based on the paternity leave letter format we have used, here is a customizable template. 

Subject: Request for Paternity Leave

Dear [Manager’s Name],

I hope this message finds you well. I am writing to formally request paternity leave for the birth/adoption of my child. I would like to take leave from [start date] to [end date] for a total of [number of days] days.

As per the company policy, I am eligible for paternity leave and would appreciate your approval for the same. I will make sure that all urgent tasks are handed over to [colleague’s name] during my absence and will be available for any critical queries if needed.

Please let me know if you need any further documentation to process my leave request.

Thank you for your understanding and support.

Best regards,
[Your Name]
[Your Position]
[Contact Information]

You can adjust the dates and details according to your needs. This is a basic paternity leave letter template to get you started.

Paternity Leave Application Samples

Here are some paternity leave request application samples that you can use. 

Sample 1: Paternity Leave Application for Govt Employees

Here is an example of paternity leave letter for public sector employees. 

Subject: Request for Paternity Leave

Dear [Manager’s Name],

I hope you are doing well. I would like to formally request paternity leave for 15 days, as per the Central Civil Services rules, due to the upcoming birth of my child. I plan to take the leave from [start date] to [end date].

Thank you for considering my request. Please let me know if you need any further details.

Best regards,
[Your Name]
[Your Designation]

Sample 2: Paternity Leave Mail to Manager for Private Sector Employees

If you are a private sector employee and want to write paternity leave email to manager, use this sample. 

Subject: Paternity Leave Request

Dear [Manager’s Name],

I hope you are well. I would like to inform you that I am expecting the birth of my child and would like to request paternity leave for [X] days starting from [date]. I am happy to guarantee a smooth handover of my work during my absence.

Please confirm the approval of my leave request at your earliest convenience.

Best regards,
[Your Name]
[Your Designation]

Sample 3: Paternity Leave Application after Delivery

Here is a sample of paternity leave request mail after delivery.

Subject: Request for Paternity Leave Following Childbirth

Dear [Manager’s Name],

I am writing to inform you that my baby has been born on [date]. I would like to request paternity leave for [X] days to help care for my newborn. I would prefer to take the leave starting from [date] and would be grateful if you could confirm the approval of my request.

Thank you for your support.

Sincerely,
[Your Name]
[Your Designation]

You can customize this paternity leave letter after delivery as per your requirements.

Note:

Make sure you don’t wait to write a paternity leave mail to manager after delivery. It is best to request leaves in advance so that you can be with your family at the time or delivery. 

Sample 4: Paternity Leave Application before Delivery

Here is a sample for paternity leave mail to manager before delivery. 

Subject: Request for Paternity Leave

Dear [Manager’s Name],

I hope this email finds you well. As my wife’s delivery date is approaching, I would like to request paternity leave starting from [date]. I plan to be away for [X] days, which I believe will allow me to be with my family during this important time.

Kindly confirm if this leave is acceptable, and let me know if you need any further details.

Warm regards,
[Your Name]
[Your Designation]

Sample 5: Paternity Leave Request Letter for Work from Home

If you want to write a request for parental leave letter to get work from home, use this sample. 

Subject: Request for Paternity Leave and Work from Home Option

Dear [Manager’s Name],

I am writing to request paternity leave for [X] days starting from [date]. However, due to work commitments, I would also like to request the option to work from home during this time.

Please let me know if this arrangement is feasible.

Thank you for your understanding and support.

Best regards,
[Your Name]
[Your Designation]

Sample 6: Paternity Leave Email Sample for Leave Extension

You can use this paternity leave letter sample if you want to get more leaves. 

Subject: Request for Extension of Paternity Leave

Dear [Manager’s Name],

I hope you are doing well. I am writing to request an extension of my paternity leave. I initially requested [X] days, but I would like to extend it by [X] additional days to assist my family after the birth of my child.

I appreciate your understanding and look forward to your confirmation.

Thank you,
[Your Name]
[Your Designation]

Sample 7: 20 Days of Paternity Leave Application 

This is how you should write a 20-day leave request for paternity application. 

Subject: Request for 20 Days Paternity Leave

Dear [Manager’s Name],

I am writing to request paternity leave for 20 days, starting from [start date]. This leave is necessary for me to support my wife during and after the birth of our child.

I have ensured that all my tasks are up-to-date and am happy to assist with a handover before I leave. I hope for your approval.

Thank you for your understanding.

Sincerely,
[Your Name]
[Your Designation]

Sample 8: 3 Months Paternity Leave Application 

You can use this sample letter requesting paternity leave for three months. 

Subject: Request for 3-Month Paternity Leave

Dear [Manager’s Name],

I hope you are doing well. Given the importance of my role as a father, I would like to request paternity leave for a period of three months starting from [start date]. I understand this is a long duration, but I believe this time will be essential for me to bond with and care for my newborn.

I would be happy to discuss further how my responsibilities can be managed during my absence.

Thank you for considering my request. I look forward to your feedback.

Best regards,
[Your Name]
[Your Designation]

Sample 9: Parental Leave Paternity Leave Letter to Employee

If you are a manager and want to confirm your employee’s out of office for paternity leave request, you can use this sample. 

Subject: Confirmation of Paternity Leave

Dear [Employee’s Name],

Thank you for informing us about your upcoming paternity leave. As per our company policy, your paternity leave from [start date] to [end date] has been approved. We wish you the very best during this exciting time.

Please make sure that all pending tasks are completed or delegated accordingly. Should you require any assistance during this period, feel free to reach out.

Best regards,
[Your Manager’s Name]
[Your Designation]

Also Read - Privilege Leave: Meaning, Calculation, Encashment Rules in India

Tips to Apply for Paternity Leave

When applying for parental leave, keep these tips in mind:

• Submit your request early to allow time for approval.
• Be clear about the leave dates in your mail for paternity leave.
• Follow company policies and fill out required forms.
• Make sure you meet eligibility criteria before applying.
• Include any necessary documents, like birth certificates, if needed.
• Keep your tone polite and professional in your request.
• Confirm the approval of your leave before making any final arrangements.

Things to Avoid When Writing a Paternity Leave Application

Here are some mistakes you must avoid when writing a PAT leave application:

• Don’t make last-minute requests.
• Don’t skip important details like your contact information.
• Don’t include irrelevant personal details in your application.
• Avoid using informal language or tone.
• Don’t forget to follow company guidelines, especially for husband paternity leave.
• Don’t assume leave will be granted without formal approval.

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Paternity Leave Offered by Different Indian Companies

Here is an overview of paternity leave policies at some top finance and IT companies in India. 

Paternity Leave in TCS

According to answers from Glassdoor Tata Consultancy Services (TCS) provides one month of paternity leave to its employees. Many employees report that the company offers flexibility in this area and effectively manages paternity leave requests.

Deloitte Paternity Leave

Provides up to 2 to 4 weeks of standard days of paid paternity leave to eligible employees.

Google Paternity Leave

Offers up to 18 weeks of parental leave and up to 8 weeks of caregiver leave.  

Accenture Paternity Leave

Primary caregivers are entitled to 26 weeks of paid leave, which also applies in cases of adoption. Secondary caregivers receive up to 15 working days of paid leave.

JP Morgan Paternity Leave

Primary caregivers can take up to 16 continuous weeks of paid parental leave. Non-primary caregivers are entitled to six workweeks of paid leave.

Microsoft Paternity Leave

According to data, Microsoft grants 6 weeks of paternity leave. 

Zomato Paternity Leave

Offers 26 weeks of paid parental leave, applicable to all parents, regardless of gender.

S&P Global Paternity Leave

S&P Global offers 26 weeks of paid parental leave to both full-time and part-time employees. However, as per Glassdoor, the company offers only 2 weeks of paternity leave.  

Salesforce Paternity Leave

Salesforce provides 26 weeks of paid parental leave for primary caregivers and 12 weeks for secondary caregivers in India.

Wells Fargo Paternity Leave

Wells Fargo offers up to 16 weeks of paid parental leave for primary caregivers and up to four weeks for non-primary caregivers. But, some people claim that paternity leave is just five days.

Adobe Paternity Leave

You are entitled to eight calendar weeks of paid paternity leave, which includes weekends, off days, rest days, public holidays, and any shutdown days.

Bank of America Paternity Leave

Bank of America provides eligible employees in the Asia Pacific region with 26 weeks of parental leave. This includes 16 weeks of paid leave and an additional 10 weeks of unpaid leave if desired.

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Difference between Paternity, Parental and Maternity Leave

People often get confused between parental leave, maternity leave and paternity leave. Here is what each one means. 

Parental leave = Maternity leave + Paternity leave 

• Maternity leave is specifically for the mother after childbirth or adoption, allowing her time to recover and care for the newborn.
• Paternity leave is for the father, allowing him to take time off to support the mother and bond with the baby. You may consider it as a pregnancy leave for husband.
• Parental leave is a broader term, and maternity leave paternity leave are parts of it.

Wrapping Up

That covers everything about paternity leave in India. 

It is crucial to understand your rights and follow the correct procedure when applying for leave. The formats and samples shared in this blog will help you easily draft your paternity leave application, allowing you to take time off and enjoy precious moments with your family. 

If your company doesn’t offer paternity leave or you’re looking for better opportunities, it might be time for a change. Hirist is an online job portal that helps you find the best tech jobs in India. Whether you’re after better benefits or a more supportive work environment, Hirist connects you with top employers.

Also Read - Half Day Leave Application for Office: Format & Samples

FAQs

What is maternity leave for fathers? 

There is nothing called maternity leave for men. It is known as paternity leave which allows fathers to take time off to support their partner and child.

How much time should dads take off when baby is born?

Dads should ideally take 1-2 weeks off after the baby is born to support their partner and bond with the child.

Do companies offer maternity leave for a man?

No maternity leave is only for women. But companies do offer paternity leave to fathers. It is just like a guy maternity leave where they can take leaves to take care of their wife and newborn. 

How many days pregnancy leave for men?

Men typically don’t get pregnancy leave, but they may be eligible for dad maternity leave or paternity leave, usually 15 days.

What are the rules for father pregnancy leave?

Father pregnancy leave, or paternity leave, typically allows 15 days off to central government employees. There is no specify law for private sector employees and the rules totally depend on the company. 

How to define paternity leave? 

Paternity leave definition refers to time off from work for fathers to support their partner and care for a newborn.

Is there a paternity leave law in India?

In India, there’s no nationwide law for paternity leave, but central government employees are entitled to 15 days under Central Civil Services (Leave) Rule 551 (A), 1972. 

What is the paternity leave duration in India?

Paternity leave in India for central government employees is typically 15 days, but private sector policies may vary.

Do you need to submit a paternity leave request mail? 

Yes, you typically need to submit a paternity leave request mail to your employer or HR for approval.

What is bonding leave?

Bonding leave is time off from work for parents to bond with their newborn, often part of paternity leave.

What is the parental leave policy India?

Parental leave in India includes maternity and paternity leave with different rules for each:

• Maternity leave: The Maternity Benefit Act of 2017 grants 26 weeks (182 days) of maternity leave. For later pregnancies, 12 weeks are provided.
• Paternity leave: The Central Civil Services (Leave) Rule 551 (A), 1972, gives 15 days of paternity leave to eligible male government employees.