You can take a vacation leave in your office for many reasons—like travelling, spending time with family, or just relaxing at home. Nowadays, many Indian companies allow vacation leaves to help employees maintain a good work-life balance. But before you take time off, you need to submit a proper vacation leave application. Most companies require a written request, either through email or a formal letter. Depending on your organization’s policy, the leave may be approved instantly or may need managerial approval. If you need help writing your leave application for vacation, here are a few samples you can use.
Vacation Leave Application Samples
Here are 10 samples of leave application for vacation in office to help you write your own easily.
Sample 1: Leave Application for Summer Vacation
Here is a basic sample for writing a leave application for vacation if you are going on hummer holidays.
To: Mr. Rajeev Menon
Subject: Leave Application for Summer Vacation
Dear Sir,
I hope you are doing well. I would like to take a short summer break with my family from 10th June to 17th June. We are planning a trip to Ooty since my kids have school holidays, and this is the only time we all get off together. It’s been a hectic few months, and I’d really appreciate a chance to unwind.
I will make sure all my current tasks are completed before I leave, and I’ll also brief my teammate on anything that needs to be followed up.
Kindly grant me leave for the mentioned dates.
Thank you,
Anil Kumar
Sales Executive
Sample 2: Leave Application for Family Vacation
Here is an example of a simple and short family vacation leave application.
To: HR Department
Subject: Family Vacation Leave Application
Dear Ma’am,
I am writing to request leave from 2nd May to 8th May, as I will be travelling to Jaipur with my parents and younger sister. This family trip has been planned after a long time, and it means a lot to us. My parents have been asking for this trip for months, and we finally managed to fix the dates.
I have handed over all pending files to my colleague, and I’ll be reachable by phone in case anything urgent comes up.
Please consider my request and approve the leave for the above dates.
Regards,
Priya Sharma
Marketing Team
Note: Use this format if you are searching for a leave application for vacation with family.
Sample 3: 5 Days Leave Application for Office for Vacation
You can use this leave application for vacation sample if you need a short 5-day leave.
To: Mr. Arvind Bhatia
Subject: Request for 5 Days Leave for Vacation
Dear Sir,
I would like to apply for 5 days leave from 15th April to 19th April. I have planned a short solo trip to Rishikesh for some personal time and a much-needed break. I have been feeling a bit burnt out lately, and I think this trip will help me come back fresh and focused.
I have checked my calendar, and no important meetings or deadlines fall in this period. I will complete my current assignments before the 14th.
I hope you will consider my request and approve the leave.
Thank you,
Rohit Mishra
Operations Associate
Also Read - Two Days Leave Application for Office: Format & Samples (2025)
Sample 4: Short Leave Request Letter for Vacation
This is a general leave request letter for vacation, suitable for formal office use.
To: Ms. Ritu Kapoor
Subject: Leave Request for Personal Vacation
Dear Ma’am,
I’m planning a short vacation from 27th March to 30th March to visit a few friends in Manali. It has been nearly two years since I last saw them, and this is the only time all of us are free.
I have wrapped up my weekly tasks in advance and have informed my team lead about my travel plans. It’s a personal trip that I’ve been postponing for a while, and I would really appreciate a few days away from work.
Kindly grant me 4 days leave. I will be back in office on 1st April.
Warm regards,
Sonal Mehta
Graphic Designer
Sample 5: Letter for Vacation Leave (For Travelling Abroad)
This example of a leave letter for vacation works well when you need a simple and polite format.
To: Mr. Sameer Joshi
Subject: Leave Application for Vacation – International Travel
Dear Sir,
I would like to request leave from 5th May to 18th May as I am travelling to Singapore with my wife for our anniversary. We booked the tickets last month, and I’ve been looking forward to this trip for weeks. I have planned everything carefully so that work won’t be affected while I’m away.
I will update my manager before leaving and set up an out-of-office reply. I’ll also keep my phone on during work hours, in case something urgent comes up.
Please grant me 2 weeks leave for this international trip. I will resume work on Monday, 20th May.
Thank you,
Deepak Verma
Senior Accountant
Sample 6: Vacation Leave Request Email to Manager
Use this sample if you are writing a vacation leave request email to your manager or boss.
To: Mr. Vikrant Malhotra
Subject: Leave Application for Vacation (24th April to 1st May)
Dear Sir,
I would like to request leave from 24th April to 1st May for a short personal vacation. I have completed all deliverables for the month and shared status updates with my teammate.
I will carry my laptop in case any urgent task arises, and I’ll be available on email between 10:00 AM and 1:00 PM during the leave period. My phone will be on silent for most of the day, but I’ll check messages every evening.
Please let me know if you need any more information.
Best regards,
Ritika Sinha
Digital Marketing Executive
Note: Make sure you customize your leave request email to manager for vacation by adding the correct dates and names.
Sample 7: Leave Holiday Application (For Religious Trips or Pilgrimage)
This sample is best for a basic application for leave holiday, such as during religious festivals or trips.
To: Mr. Naveen Arora
Subject: Leave Application for Vacation – Religious Trip
Dear Sir,
I’m writing to request leave from 10th April to 14th April for a short pilgrimage trip to Haridwar with my parents. I have cleared all immediate tasks and shared handover notes with my colleague.
I will be in a remote area with limited mobile coverage, so I may not be reachable on phone. However, I will check my emails once daily between 7–8 PM and respond to anything urgent.
I hope you will consider this request.
Sincerely,
Rahul Vij
Finance Department
Also Read - Leave Application for Festival in Office with Format & Samples (2025)
Sample 8: Leave Application to Boss for Vacation (For Wedding)
This is a formal leave application to manager for vacation, if you need holiday for attending a long wedding.
To: Ms. Nidhi Kapoor
Subject: Leave Application for Vacation – Attending Wedding
Dear Ma’am,
I would like to request leave from 3rd May to 10th May as I’ll be attending a close family wedding in Punjab. Since I’m also involved in some of the wedding arrangements, I’ll need to be present a few days before the main ceremonies begin.
My schedule is packed with travel and functions, so I’ve informed the support team to direct any client communication to Sakshi Malhotra during my absence. I have also updated the client tracker so there’s no confusion while I’m away.
Kindly approve my leave for the above dates.
Thank you,
Amit Jaiswal
Client Relations Officer
Also Read - How to Write Marriage Leave Application Email to Manager
Sample 9: Simple Annual Leave Request Letter
Use this for your annual leave request letter, especially for planned year-end or long breaks.
To: Mr. Sandeep Rawat
Subject: Annual Leave Request (18th Dec – 1st Jan)
Dear Sir,
I am writing to apply for annual leave from 18th December to 1st January. I currently have 11 earned leaves pending, and if not used this year, some of them may lapse.
I’ve created a leave plan in advance and discussed it with my team. All deadlines for the month will be met, and I’ve assigned minor follow-ups to my junior. I will check emails every alternate day between 10–11 AM and respond if anything needs immediate attention.
Looking forward to your approval.
Warm regards,
Meera Desai
HR Executive
Sample 10: Annual Vacation Application Letter (For Long Leave to Visit Hometown)
This is a clear application letter for annual leave, useful for longer vacation requests.
To: Mr. Rahul Vaidya
Subject: Annual Leave Application for Vacation (Visit to Hometown)
Dear Sir,
I am requesting leave from 6th June to 24th June to visit my hometown after nearly two years. I have 14 days of earned leave remaining, and I would like to use them before they expire in the next cycle.
I’ve updated all project trackers and handed over ongoing tasks to Mr. Rohan Mehta from my team. He is fully briefed and will manage follow-ups and daily coordination during my absence. I’ve also shared all required documents and access details with him.
Please approve my leave request.
Thank you,
Kiran Patel
Senior Analyst
How to Write a Vacation Leave Application for Office
Writing a vacation leave application for office is simple when you know what to include. Here are the key steps to follow while drafting a clear and professional leave request:
Use a clear subject line (for emails):
If you are sending an email, start with a subject like “Leave Application for Office for Vacation” or “Leave Letter for Holiday.” This helps your manager understand the purpose right away.
Start with a polite greeting:
Address your reporting manager or HR politely using “Dear Sir/Madam” or their name, depending on your office culture.
Mention your leave dates clearly:
Specify the start and end dates of your vacation leave. This avoids any confusion later.
State the reason briefly (if needed):
A short line like “I am planning a personal vacation with family” or “I will be travelling during this period” is usually enough. Keep it professional.
Talk about work handover:
Mention that you have handed over tasks to a colleague or completed pending work. If you are writing an application for leave holiday during peak season, this is especially important.
Offer availability (if applicable):
Only if required, you can say you will check emails occasionally. Otherwise, it is fine to say you’ll be offline.
Close politely:
End your leave application for vacation with a request for approval and a simple thank you.
Pro tip – Make sure you check your company’s leave policy before you write a leave letter for holiday.
Remember, a well-written leave holiday application or helps your manager plan around your absence and keeps things smooth at work.
Also Read - LTA (Leave Travel Allowance) in Salary – Calculation, Exemption & More (2025)
Format of Leave Application for Vacation
Here’s a simple format to request vacation leave. Just fill in your details in the placeholders—it is quick, professional, and easy to use.
Subject: Leave Application for Vacation from [Start Date] to [End Date]
Dear [Manager’s Name],
I hope everything is going well at your end. I am writing to request vacation leave from [Start Date] to [End Date] as I have planned a personal trip during this time. I have reviewed my schedule and made sure that all major tasks are either completed or delegated.
[Colleague’s Name] has kindly agreed to handle any urgent matters while I am away. Please let me know if you would like me to share anything else before I leave.
Looking forward to your approval.
Best Wishes,
[Your Full Name]
[Your Position]
Also Read - One Day Leave Application for Office: Format & Samples
Tips to Get Your Vacation Leave Application Approved Quickly
- Plan your leave during a non-peak period if possible.
- Submit your holiday request letter to manager at least 2–3 weeks in advance.
- Be clear about the dates and reason, but keep it short.
- Finish your key tasks or hand them over before you go.
- Offer a backup plan or point of contact during your absence.
- Keep your tone polite and professional.
- Avoid applying for leave during critical project deadlines unless necessary.
Mistakes to Avoid When Writing a Leave Holiday Application
- Not mentioning clear start and end dates for your leave.
- Forgetting to include a handover plan or backup contact.
- Sending the application at the last minute.
- Ignoring your company’s leave policy or manager’s preferences.
- Not proofreading your leave letter for holiday before sending.
- Skipping a proper subject line, especially in emails.
- Failing to confirm leave approval before making bookings.
Also Read - All About Serving Notice Period – Indian Laws, Negotiation & Leave Policy
Wrapping Up
Taking time off is important, but how you ask for it matters just as much. A clear and polite leave application for vacation helps avoid confusion and keeps things professional.
If you are also planning a career move after your break, check out Hirist—an online job portal where you can find some of the best tech jobs in India.
Also Read - Leave Encashment Rules: Tax Exemptions Limit, Calculation Formula & More
FAQs
What is vacation leave?
Vacation leave is planned time off from work, usually for rest, travel, or personal time. You must submit a formal letter for vacation request to get it approved.
How many days of vacation leave can you take?
It depends on your company’s policy. Most allow 10–20 days per year. Always check your balance before you apply for vacation leave letter to avoid rejection.
What are the common reasons for vacation leave?
Here are some common reasons for taking vacation leave in office:
- Family trips or holidays
- Attending a wedding (self or relative’s)
- Personal rest or mental health break
- Religious trips or pilgrimages
- Visiting hometown or parents
- Traveling abroad for leisure
- Celebrating festivals with family
- Accompanying children during school vacations
- Recovering from work burnout or fatigue
Just mention a simple reason in your letter for vacation request without too much detail.
What is leave application for vacation?
A vacation letter application is a written request for leave for vacation, where you mention your leave dates, reason, and handover plan. It helps keep your manager and team informed.
How to write an application for leave holiday?
To apply for vacation leave letter, include your leave dates, reason, and mention task handover. Keep the tone polite and professional. Always follow your company’s format or policy.
When to submit your leave application for vacation?
Submit your letter vacation leave request at least 2–3 weeks in advance. Early requests give your manager time to plan around your absence and avoid any last-minute issues.
How to apply for holiday leave?
To apply, write a letter vacation leave request mentioning the holiday dates and any overlap with official holidays. Submit it early to avoid issues with team schedules.
Why should you write a leave application for vacation?
Here are some benefits of writing a formal letter for vacation leave request:
- Maintains clear communication with your manager
- Shows professionalism and responsibility
- Helps your team plan and adjust workload
- Creates a proper record for HR purposes
- Reduces chances of confusion or mismanagement
- Increases chances of your leave getting approved
- Prevents last-minute leave-related issues
How do I request leave for vacation?
Write a short request for leave for vacation, include your dates and reason, and share your task handover plan. Submit it by email or through your company’s leave system.
How do I apply for leave due to trip?
You can apply for vacation leave letter by stating your trip dates and confirming task handover. Keep it clear and respectful. Most companies prefer written applications for record purposes.