Christmas is just around the corner, and you are looking forward to some time off. But how do you ask your manager for leave in a professional way? A well-written leave application can help in getting your holiday time approved. In this guide – we’ll walk you through the best way to write a leave application for Christmas, with clear, easy-to-follow tips and sample formats to make the process easier for you.
About Christmas Holiday
Christmas is a holiday celebrated on December 25th to honour the birth of Jesus Christ. It is a time for family gatherings, gift-giving, and spreading joy. People decorate their homes with lights, trees, and ornaments, and many enjoy festive meals together. It is celebrated all around the world – regardless of religious background.
Fun Fact: More than 2 billion people in over 160 countries around the world celebrate Christmas.
About Christmas Leave Application
A leave application for Christmas is a formal request made by an employee to their manager or employer to take time off during the holiday season. It typically includes the dates the employee wishes to be absent and a brief reason for the leave. Writing a polite and clear leave application helps guarantee the request is approved smoothly and professionally.
Why Should You Write a Christmas Leave Application?
Writing a leave letter for Christmas is important to make sure your time off is properly planned.
- Professionalism: A formal leave application shows respect for workplace policies and maintains a professional tone.
- Clarity: It guarantees that your manager knows exactly when you’ll be absent – allowing them to plan ahead.
- Organization: By submitting a leave request in advance – you help your team manage the workload during your absence.
- Respectful communication: Writing a request instead of just telling your manager verbally shows you value their time and company rules.
- Record keeping: A written application serves as a record for both you and your employer – making it easy to track leave.
- Avoid confusion: A clear application reduces misunderstandings about dates, making sure everyone is on the same page.
When to Submit a Leave Application for Christmas?
It is best to submit your Christmas leave request email at least 2 to 3 weeks before the holiday season. This gives your manager enough time to approve your request and plan for your absence. Early submission also shows respect for company policies and guarantees that there’s no last-minute confusion.
How to Write a Leave Application for Christmas?
To write a leave request for Christmas – follow these clear steps to make your request professional and respectful.
- Start with a formal salutation
Begin your leave application with a polite greeting. For example, “Dear [Manager’s Name],” or “Respected [Manager’s Name],”.
- State the purpose of your leave request
Clearly mention that you are requesting leave for the Christmas holidays. Example: “I would like to request time off for the Christmas holiday.”
- Mention the dates of leave
Specify the dates you wish to take off. This helps your manager understand when you will be absent. For example: “I would like to request leave from [start date] to [end date].”
- Provide a reason (optional)
While it’s not mandatory, mentioning why you need the time off can be helpful. A simple reason like “to celebrate Christmas with family” is sufficient.
- Offer to help (optional)
If possible, offer assistance in wrapping up work before you leave or arrange for someone to cover in your absence. Example: “I will make sure all tasks are completed before my leave starts” or “Please let me know if I can assist in any way.”
- End with gratitude
Thank your manager for considering your request and expressing hope for approval. Example: “Thank you for your time and consideration.”
- Professional closing
Finish your application with a professional closing like “Sincerely,” or “Best regards,” followed by your name.
- Submit on time
Make sure you submit the application well in advance to allow your manager enough time to review and approve it. Aim for at least 2 to 3 weeks before Christmas.
Format of Leave Request for Christmas Holidays
Here is a simple format you can use to write a Christmas leave mail.
Subject Line: Leave Request for Christmas
Salutation: Dear Manager’s Name
Body:
Begin by stating the purpose of the letter
Mention the exact dates of your leave
Briefly provide a reason for the leave
Offer to complete pending tasks or assist in planning for your absence
Closing Line:
End with gratitude and a polite closing sentence
Signature:
Sincerely
Your name
Leave Request Email for Christmas – Template
If you want to write a leave for Christmas letter – here is a basic template you can follow.
Subject: Leave Application for Christmas Holidays
Dear [Manager’s Name],
I am writing to formally request leave for the Christmas holidays from [start date] to [end date]. This time off will allow me to spend the festive season with my family.
I will make sure that all my pending tasks are completed before my leave begins. Please let me know if there are any additional preparations needed to ensure a smooth workflow during my absence.
Thank you for considering my request. I look forward to your approval.
Sincerely,
[Your Name]
Christmas Leave Request Mail to Manager – Samples and Examples
Now that you already have a format and template – let’s take a look at a few samples for Christmas leave application for office.
Sample 1: Christmas Leave Request Mail – 1-Day Leave
If you are wondering how to write a leave application for Christmas to request a one-day leave – use this sample.
Subject: Request for Christmas Leave on December 25th
Dear Mr. Sharma,
I hope you are doing well. I would like to request one day of leave on December 25th, 2024, to celebrate Christmas with my family.
Please let me know if there are any tasks I should complete before my leave.
Thank you for considering my request.
Best regards,
Ravi Kumar
Software Developer
Tata Consultancy Services
Also Read - One Day Leave Application for Office: Format & Samples
Sample 2: Christmas Leave Request Letter – 2-Day Leave
Use this leave application for Christmas sample if you want to request a two-day leave.
Subject: Request for Christmas Leave from December 24th to December 25th
Dear Ms. Verma,
I hope you’re doing well. I am writing to request two days of leave for the Christmas holidays, from December 24th to December 25th, 2024, to spend time with my family and celebrate. This time off will allow me to be with my loved ones during the festive season.
I understand the importance of keeping projects on track and I will make sure all tasks are up to date before my leave begins. If necessary, I am happy to assist in arranging coverage or help with any urgent work before I leave.
Please let me know if you need further information or clarification. I look forward to your approval.
Sincerely,
Priya Mehta
Marketing Associate
Wipro Technologies
Also Read - Two Days Leave Application for Office: Format & Samples (2024)
Sample 3: Christmas Leave Application Letter to Boss – Long Leave
Subject: Request for Leave from December 24th to December 30th
Dear Mr. Kapoor,
I hope you’re well. I am writing to formally request a leave of six days, from December 24th to December 30th, 2024, to celebrate Christmas and the New Year with my family in my hometown. As this is a special time for family reunions, I would like to make the most of this break.
I will ensure that all my responsibilities are up to date before my leave begins, and I am willing to assist in any way to guarantee a smooth transition while I am away. If necessary, I can make myself available for urgent queries during my time off.
I hope for your understanding and kindly request your approval for these dates. Thank you for considering my request.
Best regards,
Ananya Sharma
HR Manager
Infosys
Also Read - Work From Home Request Email with Sample
Sample 4: Christmas Leave Application Letter to Manager – Extended Leave
Subject: Request for Extended Leave for Christmas
Dear Mr. Rao,
I would like to request an extended leave from December 23rd to January 2nd, 2024, to visit my family for the holiday season and celebrate Christmas.
Please let me know if I need to complete any tasks before I go. I will guarantee everything is in order.
Thank you for your time and understanding.
Warm regards,
Sandeep Patel
Senior Engineer
Tech Mahindra
Sample 5: Christmas Leave Application to HR – Urgent Leave on Short Notice
Subject: Urgent Christmas Leave Request for December 25th
Dear Ms. Joshi,
I hope you are doing well. I am writing to request urgent leave for Christmas, December 25th, 2024. Unfortunately, I wasn’t able to request leave earlier due to some personal matters.
I apologize for the short notice and will make sure that my responsibilities are covered in my absence.
Looking forward to your approval.
Thank you,
Arjun Yadav
Customer Support Executive
HCL Technologies
Sample 6: Leave Application for Christmas Party – Detailed
Subject: Request for Leave to Attend Christmas Party
Dear Mr. Gupta,
I hope you are doing well. I would like to request one day of leave on December 25th, 2024, to attend a Christmas party organized by my extended family. It’s a tradition we look forward to every year, and I would love to be part of the celebrations.
I understand the busy period in the office, and I will ensure all my work is up to date before my leave. If needed, I can delegate tasks or be available for any urgent matters during the holiday.
Thank you for considering my request. I look forward to your approval.
Best regards,
Rohit Kumar
Accounts Manager
Cognizant
Sample 7: Christmas and New Year Leave Application to Supervisor
Subject: Request for Leave from December 24th to January 1st
Dear Ms. Desai,
I hope you are doing well. With the holiday season approaching, I would like to request leave from December 24th to January 1st, 2024, to spend time with my family and celebrate both Christmas and New Year.
I have made arrangements to ensure that my ongoing tasks are completed or handed over to my colleagues during my absence. Please let me know if there’s anything urgent that needs my attention before my leave.
I hope for your kind approval, and thank you for considering my request.
Sincerely,
Shivani Singh
Project Coordinator
Capgemini
Sample 8: Christmas Leave Application to Client
Subject: Request for Christmas Leave
Dear Mr. Mehta,
I hope this message finds you well. I would like to inform you that I will be on leave for Christmas from December 24th to December 26th, 2024, to celebrate the holiday season with my family.
I’ve made arrangements to guarantee that my team will handle any ongoing projects in my absence, and I’ll be back to work on December 27th. Please let me know if there’s anything urgent that you need before then.
Thank you for your understanding, and I wish you a Merry Christmas!
Best regards,
Nikita Sharma
Senior Account Manager
Infosys
Sample 9: Leave Application for Preparations of Christmas Festival
Subject: Request for Leave to Prepare for Christmas Festival
Dear Mr. Rajan,
I hope you’re well. I am writing to request leave on December 23rd, 2024, to prepare for the Christmas festival. My family organizes a community celebration each year, and there is significant preparation involved.
I will make sure all my work responsibilities are covered and will delegate any urgent tasks to my colleagues in my absence.
Thank you for considering my request. I look forward to your approval.
Kind regards,
Amit Verma
Software Engineer
Wipro Technologies
Also Read - Leave Application for Festival in Office with Format & Samples (2024)
Sample 10: Leave Application for Christmas Eve
Subject: Request for Leave on Christmas Eve
Dear Ms. Kapoor,
I hope you’re well. I would like to request leave on December 24th, 2024, to celebrate Christmas Eve with my family. It’s an important tradition, and I’d appreciate your approval.
I will guarantee all tasks are completed before my leave and can assist with any urgent matters if needed.
Thank you for your understanding.
Sincerely,
Pooja Joshi
Marketing Executive
Tata Consultancy Services
Also Read - Half Day Leave Application for Office: Format & Samples
Tips to Write Christmas Vacation Leave Letter
Writing a leave letter for Christmas celebration is easy with these helpful tips.
- Use a clear subject line: Mention “Christmas Vacation Leave Request” to make the purpose obvious.
- Be polite and respectful: Use a professional tone and express your request courteously.
- Plan for your absence: Suggest ways to manage your responsibilities while you’re away, if possible.
- Submit early: Send your letter well in advance to allow for proper planning.
- Avoid assumptions: Never assume approval; politely request it.
- Proofread your letter: Make sure there are no errors in grammar, dates, or tone before submission.
Also Read - All About Serving Notice Period – Indian Laws, Negotiation & Leave Policy
Things to Avoid When Writing a Christmas Leave Application
Avoiding common mistakes can make your leave request mail to manager for Christmas clear and professional. Here’s what to avoid.
- Being too informal: Maintain a professional tone; don’t use casual language or emojis.
- Missing key details: Always include specific dates for your leave and ensure accuracy.
- Providing unnecessary details: Keep your reasons brief and relevant without oversharing personal information.
- Demanding leave: Request leave politely instead of assuming it will automatically be approved.
- Using generic templates: Customize your application to show sincerity rather than relying on generic wording.
Also Read - Sick Leave Email in Office: Templates, Samples & Examples
Wrapping Up
And that’s how to write a leave application for Christmas! By keeping your request clear, polite, and professional – you increase the chances of getting your time off approved without any hassle. Whether you’re planning to relax at home or celebrate with loved ones – submitting a thoughtful application is key.
Looking for better opportunities in the IT sector? Check out Hirist, the online job portal that connects you to the best tech jobs in India!
Also Read - LTA (Leave Travel Allowance) in Salary – Calculation, Exemption & More (2024)
FAQs
Can I request leave for Christmas?
Yes, you can request leave for Christmas, but it’s best to apply well in advance.
How do you write a Christmas holiday letter?
Write a polite, clear request for leave, mentioning dates and reasons for the holiday.
How do you email Christmas annual leave?
Email your manager with the dates of leave and a brief, polite reason for the time off.
What if my manager declines my leave request?
Politely ask for alternative dates or discuss how tasks can be managed to make your leave possible.
How do you write a Christmas email?
Keep it friendly, festive, and brief, wishing colleagues well and sharing holiday cheer.
Is Christmas a national holiday in India?
Yes, Christmas is a public holiday in India, but it may not be observed everywhere.
How many days holiday is Christmas?
Christmas is typically a one-day holiday, on December 25th, in most countries.
Do IT companies in India offer Christmas leave?
Many IT companies in India offer Christmas leave, but it may vary by company and location.
Can I apply for Christmas leave on short notice?
You can, but approval is less likely. Always try to apply as early as possible.