Have you ever found yourself staring at a blank page, struggling to write a cover letter?
It’s a common problem faced by job seekers! However, it is necessary to write a good cover letter if you want to land your dream job. Did you know? Nearly 60% of companies specifically ask for cover letters when you apply for a job. Moreover, one out of every four employers thinks a cover letter is pretty important when they look at job applications. Also, 48% of employers take about 30 seconds to two minutes to read a cover letter for a job. These statistics clearly highlight the importance of a cover letter.
But, writing an effective cover letter can be difficult because it needs to be concise, catchy and highlight your skills.
If you are finding it difficult to come up with a good cover letter for a job, we can help.
In this article, we’ll show you how to write a cover letter in a step-by-step way. We’ll also share important tips and give you cover letter examples to make the task easier.
What is a Cover Letter for a Job?
A cover letter is like a short letter you send along with your resume when you apply for a job. Usually, it’s around three paragraphs or one page long, containing 250 to 400 words.
This letter introduces you and gives a quick summary of your professional background. Some employers ask for a cover letter, while others don’t. Nevertheless, you need to learn how to write it.
An impressive cover letter for a job can catch the HR manager’s attention and make them want to read your resume. But if it’s not good, your application might head straight to the paper shredder. To prevent this, it’s crucial to learn how to write a convincing cover letter.
Importance of Cover Letter
Here’s why a cover letter for a resume is a big deal:
- Make an Impression
A cover letter for a job is your chance to make a good first impression on the employer. When you write a good cover letter that highlights your best skills for the job, you stand out among other applicants.
- Build a Connection
Your cover letter helps the employer understand who you are and what you’ve achieved. It’s a tool for building a relationship and showing how your career goals align with the company’s interests.
- Show Your Passion
By writing a cover letter that really speaks to the role and the company, you show you’re genuinely interested. This makes you stand out and proves you’re ready to make a positive impact.
- Show Your Personality
Unlike a resume, a cover letter for a job lets you show off your personality traits. You can talk about qualities like leadership and self-motivation, giving the company an idea of what you’ll bring to the table.
- Prove You’re a Great Fit
Use the cover letter to prove to the employer that your skills and experiences match what they need. Highlight your past successes and explain how they’ll help you succeed in the new role.
- Follow Instructions
A concise, thoughtful cover letter for a resume shows that you can follow instructions. It’s not just about writing well; it’s about understanding the job and the employer’s needs.
- Display Your Writing Skills
A well-written cover letter is a chance to show off your writing prowess. It proves you can express your thoughts clearly – a valuable skill in most jobs.
What is the Difference between Cover Letter and Application Letter?
An application letter is a document you send to companies when you’re interested in working for them. It’s a standalone document that gives a detailed overview of your skills and experience, showing why you’re a great fit for the job.
On the other hand, you write a cover letter when applying for jobs along with a resume. It’s similar to an application letter but shorter, highlighting your experience, skills, and job goals. The cover letter focuses on a specific job you’re applying for, aiming to grab the hiring manager’s attention.
Here are some points highlighting the difference between a cover letter and an application letter:
| Cover Letter | Application Letter | |
| Purpose | Express intention and interest in a position | Apply for a job or educational pursuits |
| Introduction | Briefly covers accomplishments, education, work experiences, and organizations | Contains a longer introduction, similar to a resume |
| Work History | Minimally details past professional history | Provides a short description of past professional history; sometimes a resume substitute |
| Overall Structure | Acts as a teaser to prompt interest in the applicant’s resume | Comprehensive, including certifications, educational background, and professional history |
| Submission Norms | Usually sent with a resume for job vacancies | Sent without a job posting or vacancy to express interest in a company |
| Usage and Function | Expresses intent for employment opportunities | Often used in education or other fields, especially for scholarships or academic purposes |
| Submission Requirements | Generally sent with the resume | May be the only document needed when requested by an employer |
| Context | Applied when there’s a job posting or vacancy | Utilized when there’s no specific job opening but interest in a company or field |
How to Write a Cover Letter?
Here are the steps you need to follow when writing a cover letter for a job:
Step 1: Preparation
Before you start writing, it’s crucial to prepare a standout cover letter for your resume. Having all your essential information at hand saves time and helps you shine.
The first thing you need to do is check the job requirements and match them with your relevant qualifications.
Here’s what you need to do:
- List your noteworthy achievements from past jobs or volunteer work.
- Highlight skills that align with the job ad, including both technical and interpersonal skills.
- Jot down your educational background, certificates, licenses, and any awards.
- Learn about the company culture, mission, and values. This way, you can explain how you fit in.
- Check their recent news or press releases to see how you can contribute to their goals or acknowledge their achievements.
- Find out the hiring manager’s name so you can address your cover letter personally.
All these details will help you to easily write a cover letter without wasting any time looking up information.
Step 2: Select a Cover Letter Template
The next thing you need to do is choose a cover letter template. These templates already have the right format and make it easier to write a cover letter. They are also ATS-friendly and increase your chances of getting selected.
Choose from modern, creative, or simple styles that match your CV or resume template. The cover letter template should be formal and match the theme of the job you are applying for.
Step 3: Create the Cover Letter Header
Similar to a resume, you need to begin a cover letter for a job with a Contact Information section. Here’s what you need:
- Your Full Name
- Phone Number
- Date
- Company Name you’re applying to
- Hiring Manager’s Name and Professional Title
In some cases, you might also consider adding more details, like,
- Social Media Profiles
Link any relevant profiles (e.g., LinkedIn or GitHub for developers).
- Personal Website
If your personal site adds value to your application, share the link.
Here are some things you need to avoid in the header:
- Full Address
You don’t need to include your full address.
- Unprofessional Email
Make sure your email looks professional. Using an email like “Ravithegamer@gmail.com” might not create the best impression. Stick to a professional one when applying for jobs.
Step 4: Address the Hiring Manager
To correctly address your cover letter, use the hiring manager’s name unless the job ad specifies a department or HR team member. Avoid using titles like “Mr.” or “Mrs.” unless you’re sure about the person’s gender.
For instance:
If known, write “Dear [hiring manager’s full name].” If you can’t find their name, use “Dear Hiring Manager” or “Dear Hiring Team.” If you know their title, use “Dear [Title].”
Avoid using informal language such as “Hello” or “Hi,” and steer clear of outdated greetings like “Dear Sir or Madam” or “To Whom It May Concern” when addressing the recipient of your letter.
Step 5: Write an Engaging Introduction
First impressions really count, especially when applying for a job. Recruiters go through heaps of applications and might not read every cover letter all the way through. So, it’s crucial to grab their attention right from the start.
The main issue with most cover letter intros is their generic nature. They often sound like this:
“Hi, I’m Ravi, and I’m interested in the Software Developer position at XYZ Inc. I’ve worked as a developer at ABC Inc. for 5+ years, so I think I’d be a good fit.”
The problem? This intro doesn’t stand out. It simply mentions your past job experience. But guess what? Many others have similar experiences.
Instead, you can start with 2-3 of your top achievements, particularly those most relevant to the job. Let’s improve our previous example:
“I’m Ravi, striving to surpass software development achievements at XYZ Inc. At Company ABC, a fin-tech firm, I consistently outperformed KPIs, developing and implementing a new algorithm that optimized software processing speed by 30%. My experience in the tech industry and my knack for creating exceptional software make me the perfect fit for this position.”
Notice the difference? This is what you need to do.
Step 6: Explain Why You Are a Good Fit for the Job
In the body of your cover letter for your resume, give a comprehensive view of your professional life and showcase your personality. This is your moment to reveal your true capabilities to a potential employer.
No matter your background, consider the following points:
- If you’ve got work experience in your field, highlight your accomplishments using numbers to show the impact of your work.
- Focus on your most applicable skills and explain how they suit the job you’re after.
- For first-time job seekers, link the new opportunity to a personal project, school activity, or internship.
- If you’re a great cultural fit for the company, demonstrate it. For instance, if you love volunteering for animals and you’re applying to a non-profit focused on such causes, explain why their mission resonates with you.
- For career changers, share your motivation and emphasize transferable skills that align with the company’s success.
Highlighting these skills in your cover letter can show that you’re capable of the work, even with minimal experience in the field.
Step 7: Conclude with a Clear Request
As you wrap up your cover letter, make sure to:
- Cover any remaining points or additional information that could sway the hiring manager.
- Show appreciation to the hiring manager for considering your application and maintaining a professional tone without sounding too desperate.
- End your cover letter with a call to action. Your final sentence should prompt the hiring manager to take a specific action.
Here’s an example:
“Thank you for reviewing my application. I’m eager to contribute to Company X’s software development endeavours. I’m excited about discussing how my achievements at XYZ Inc. can benefit your objectives.”
Step 8: Suitable Closing
After wrapping up your final thoughts, simply add a formal sign-off to finish your cover letter.
You can use one of these widely accepted conclusions like, “Best Regards, Kind Regards, Sincerely, Thank you.”
Step 9: Check Your Cover Letter
Writing a cover letter for a job is only part of the process. Make sure to proofread it before sending your job application. Typos and formatting errors can lower your chances of getting hired. After proofreading it yourself, have someone else read it to ensure it’s ready for your job application.
Tips to Write Cover Letter for Job Application
Here are some tips you need to follow when writing a cover letter for a job application:
· Tailor your cover letter to the job description.
· Grab attention with a strong, personalized introduction.
· Highlight key achievements and skills relevant to the job.
· Show enthusiasm for the company and its mission.
· Keep it concise and avoid repeating your resume.
· Address the hiring manager by name, if possible.
· Close with a call to action and express gratitude.
· Proofread for errors and ask someone to review it.
Cover Letter Examples
Here are some cover letter examples to give you an idea about how to craft one depending on the job title:
Cover Letter for Internship
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am writing to apply for the [Specific Internship Position] at [Company Name]. As a recent IT graduate from [Your University], I possess hands-on experience in [mention relevant skills or technologies]. I am enthusiastic about contributing my skills and learning from your team.
My proactive approach and eagerness to learn make me a strong fit for this internship opportunity. I am excited about the possibility of discussing how I can bring value to your team.
Thank you for your time and consideration. I am available for an interview at your convenience and can be reached at [Your Phone Number] or [Your Email].
Best regards,
[Your Name]
Cover Letter for Fresher
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am excited to apply for the [Specific Position] at [Company Name]. As a recent IT graduate, I am well-versed in [mention relevant skills or technologies] and eager to apply this knowledge in a professional environment.
My commitment to learning and problem-solving, along with a solid foundation in IT, makes me a valuable addition to your team. I am eager to discuss how I can contribute to the success of [Company Name].
Thank you for reviewing my application. I eagerly await the opportunity for an interview and am available at your convenience. Please reach out to schedule at [Your Phone Number] or [Your Email].
Warm regards,
[Your Name]
Data Analyst Cover Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the Data Analyst position at [Company Name]. As a data enthusiast with a strong analytical background, I possess expertise in [mention relevant skills or tools]. I am excited about the opportunity to contribute my skills to your team.
My analytical mindset, attention to detail, and proficiency in data interpretation make me a suitable candidate for the role. I am eager to discuss how my background aligns with the needs of [Company Name].
Thank you for your time and consideration. I am available for an interview at your convenience and can be reached at [Your Phone Number] or [Your Email].
Best regards,
[Your Name]
Software Engineer Cover Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am enthusiastic about the opportunity to join [Company Name] as a Software Engineer. With a passion for coding and problem-solving, I have honed my skills in [mention relevant programming languages or technologies]. I am eager to bring my expertise to your team.
My experience in software development, coupled with my dedication to innovation, makes me a strong fit for the role. I am looking forward to discussing how I can contribute to the success of [Company Name].
I appreciate your time in considering my application. I am enthusiastic about the chance for an interview and am readily available. Feel free to contact me at [Your Phone Number] or [Your Email].
Warm regards,
[Your Name]
Graphic Designer Cover Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am writing to apply for the Graphic Designer position at [Company Name]. With a creative eye and proficiency in design tools such as [mention relevant software], I am excited about the chance to contribute to your team.
My passion for visual storytelling and ability to create engaging designs make me a suitable candidate for this role. I am eager to discuss how my creativity can benefit [Company Name].
I’m grateful for the chance to be considered. I am eager to interview and am flexible to meet your schedule. Please contact me at [Your Phone Number] or [Your Email] to arrange a convenient time.
Best regards,
[Your Name]
Web Developer Cover Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am excited to apply for the Web Developer position at [Company Name]. With proficiency in front-end and back-end development, I am eager to contribute my technical expertise to your team.
My experience in creating responsive and user-friendly websites aligns well with the needs of [Company Name]. I am looking forward to discussing how my skills can benefit your projects.
Thank you for considering my application. I am available for an interview at your convenience and can be reached at [Your Phone Number] or [Your Email].
Warm regards,
[Your Name]
Data Scientist Cover Letter
[Your Name]
[Your Address]
[City, State, ZIP]
[Your Email]
[Your Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, State, ZIP]
Dear [Hiring Manager’s Name],
I am enthusiastic about the opportunity to join [Company Name] as a Data Scientist. With a robust background in data analysis and machine learning, I am excited to contribute my skills to your team.
My experience in leveraging data to derive actionable insights aligns with the needs of [Company Name]. I am eager to discuss how my expertise can add value to your projects.
Thank you for reviewing my application materials. I am keen to further discuss my qualifications in an interview. I am available at your convenience and can be contacted at [Your Phone Number] or [Your Email].
Best regards,
[Your Name]
Conclusion
A well-written cover letter can set you apart in the job application process. Tailoring your skills, experiences, and aspirations to the employer’s needs is very important. Show your enthusiasm and commitment. Remember, a compelling cover letter is your chance to shine.
Need guidance for your job search? Explore opportunities on Hirist, your partner in finding the ideal job for your career growth. With a robust network of more than 50K recruiters, we can help you find the best tech jobs in India.
FAQs
What is a cover letter AI generator?
A cover letter AI generator is a tool that helps you to automatically create a cover letter using artificial intelligence.
What is the format for a cover letter?
Here’s the cover letter format:
- Header: Your contact information and date.
- Salutation: Addressing the recipient.
- Introduction: Express your interest and introduce yourself.
- Body Paragraphs: Highlight your skills, experience, and suitability for the job.
- Closing Paragraph: Summarize and express gratitude.
- Closing: Formal sign-off
- Signature
Is CV a resume and cover letter?
No, a CV is different from a resume and cover letter.
What should be included in a cover letter?
In a cover letter, include a header, introduction, body paragraphs highlighting qualifications, and a closing.